Successful application of Bangyong PM2 university infrastructure version in Tsinghua University
I. Introduction to the Infrastructure Planning Office of Tsinghua University
The Tsinghua University Infrastructure Planning Office is the management organization for school campus planning and capital construction, and is responsible for the specific organization and implementation of the school's capital construction projects.
There are seven functional sections including the General Office, the General Engineering Office, the Planning Office, the Pre-engineering Section, the Cost Management Section, the Contract Management Section, and the Engineering Construction Section. In recent years, the Infrastructure Planning Office has continued to innovate, deepen system reform, implement a project manager accountability system, and implement a weak matrix project management model. That is, according to the characteristics of engineering construction projects, a project management department has been established to exercise specific organization and management during project implementation. Function, the project management department is under the leadership of the council, and has the right to execute in the implementation of capital construction projects. The remaining departments are responsible for the specific work of each implementation stage of the capital construction project according to their respective functions. The project management department generally sets up project managers and civil, HVAC, and electrical engineers. Depending on the size and difficulty of the project, additional project managers and professional engineers can be added, or the project manager can also serve as a professional engineer.
The Infrastructure Planning Office always adheres to the work philosophy of "selfless dedication and pursuit of excellence", and actively contributes to Tsinghua University's campus planning and basic construction, and provides a strong guarantee for the school's talent training and discipline construction.
Second, the construction project management system construction goals
With project management as the core, with the goal of mastering the progress of the main links of the project, controlling project costs, improving operational efficiency and management effectiveness, from the preliminary approval of the project, bidding management, contract signing and execution management, material and equipment management, to construction and acceptance management The overall process of engineering final accounts is comprehensively controlled and controlled. In this process, the generation and management of data are also integrated.
3. Demands of Infrastructure Planning Office of Tsinghua University
1. Information transfer
Realize communication information management, based on the results of business review and approval, unify related department work to a platform for collaborative work, and at the same time, organize and review the main data of work results, reduce physical waste and time waste, and improve work efficiency and effectiveness.
2. Investment control and cost management
Associate the project accounting system, customize the cost estimation basis, and generate a cost estimation table. During the project execution process, it will be detailed into the cost execution target. Through the project investment estimation, plan budget, contract signing, contract execution, and settlement information, Tracking management not only brings together the overall financial statement information of the project according to various information, but also facilitates cost control at any time, understands the total project cost and unilateral cost at any time, and performs cost analysis on various cost components to provide a basis for management decisions.
3. Bidding management
The procurement plan is formulated according to the project plan, the bidding announcement, the information of the bidding unit, and the evaluation result are reflected according to the bidding plan in the procurement plan, and the bidding documents and bidding documents of the winning bidder can be queried.
4. Contract signing and payment management
According to the formulation and implementation of the contract, on the one hand, the key information of the contract unit, the contract amount, the contract change, and the contract payment is recorded; on the one hand, the project fund plan controls the contract signing and contract execution, and it can manage the contract at multiple levels. Generate contract reports according to different needs, so that different managers can know the basic information of the contract at any time. Through the generated contract ledger, classification summary table, statistical analysis of contract sums, and contract change statistics, they can comprehensively grasp the status of contract execution from multiple perspectives.
5. Material and equipment management
Manage all kinds of supply, establish material and equipment information database, supplier information database, and compare materials and equipment of suppliers. Through the grasp of a large number of suppliers' material and equipment information, understand the company's supply capacity and price level; through multi-level price management, display according to different needs, to achieve statistical analysis of project materials and equipment use and price from different perspectives.
6. Project progress management
Manage the main progress results of the project (preliminary, construction, acceptance), and display the project plan and actual progress from different sides through graphical tools such as Gantt charts, network diagrams, work calendars, logic diagrams, etc., and timely reflect the project progress and plan implementation Contrast and find deviations, and provide a basis for project tracking, evaluation, payment, and decision-making.
Fourth, software application planning
According to the business needs of the Tsinghua University Infrastructure Planning Office, the PM2 modules stipulated in the contract include: collaborative office (OA), project progress management, material procurement management, project contract management, cost investment management, fund management, bidding management, and archives management. . This implementation adopts: overall planning, step-by-step implementation mode.
All users operate on the same system platform to achieve information sharing and cooperation. Each unit completes its own daily business in this unit, and all data is saved to the network information center. It not only maintains the original daily business model, but also meets the requirements of data concentration and information sharing. It can conveniently and easily realize the query, printing, analysis, and summary of reports, and provide an effective basis for managers' decisions.
Network topology of the Infrastructure Planning Office of Tsinghua University:
Five, the overall solution
The entire system covers the entire process of project management; from the analysis of business processes to the management of the entire process of the business, effectively preventing business loopholes, and early warning of various businesses during the execution process; finally providing a comprehensive leadership monitoring platform for leaders to facilitate the overall management of the overall situation.
Analysis of customer application value
1. Pre-project approval management
In order to make the preliminary work of campus infrastructure construction legal and compliant, during the construction process, there will be many important submissions, approval documents and certificates.
Enter the procedures, planned time and results, necessary attachments and approval results related to the preliminary approval into the system, and you can generate Gantt charts or time schedules according to conditions.
Not only can it help to grasp the progress of project approval in macro, but also can reach any process and result related to the previous approval at any time, which is beneficial to the subsequent link to use the data of the previous approval. In addition, it is also convenient for each department to comprehensively grasp the information, connect back and forth, and remind each other.
The specific setting framework is:
2. Project Bidding Management
The bidding work for infrastructure projects includes the generation of bidding agents, the preparation of bidding documents, the release of bidding information, the convening of bid opening meetings, and the determination of successful bidders.
Associate the bidding part of the procurement plan entered by the project department according to the project plan, on the one hand, grasp the implementation of the bidding plan, and on the other hand, remind and cooperate; upload the bidding application and bidding document template to the system, simplify labor and standardize Results and improve efficiency;
Put announcements, bidding documents, winning bidding documents, Q & A documents, and contract texts into the system, save paper copies, and facilitate different managers to inquire and compare and analyze at any time;
By filling out the relevant information about bidding, it is easy to grasp the progress and comprehensive inquiry at any time, and through the entry of enterprise information, it is convenient to grasp the situation of each enterprise at a macro level, and it is convenient for the follow-up pre-qualification and evaluation of the situation of the enterprise.
3.Contract signing and performance management
In university infrastructure projects, the capital construction contracts signed with relevant units at all levels mainly involve land acquisition, greening, engineering survey, design, engineering construction, engineering commission supervision, and purchase and sale of engineering equipment and materials. The contract is for project management and payment. Important reference.
Embedding the contract text into the system, saving paper copying, convenient for different managers to inquire and compare and analyze at any time; through the entry of contract information, can be classified management and statistical analysis according to various needs, control the amount of contract signing at any time, and ensure that contract signing is controlled by the project execution plan Within range
Through payment information entry and financial review, it can keep track of payment progress and capital requirements at any time, and provide convenient conditions for key links to control, avoid loopholes and control cost;
4. Engineering construction and acceptance management
In the daily construction management process of university infrastructure, timely follow-up of the project progress is conducive to project management personnel and leaders to do a good job of timely monitoring and management of project quality, cost, safety and other work content.
Put construction plan, main node execution status and acceptance result information into the system, on the one hand, to strengthen the planning of the work, on the other hand, to facilitate the grasp of the progress of the project in various aspects, highlight control points, strengthen information communication, and reduce missing items;
In addition, it is possible to compare the actual with the plan and find the weak links in management, so that more departments can comprehensively consider the problem.
5. Project completion settlement management
The final financial accounts for the completion of university infrastructure projects are the correct verification of the value of newly added fixed assets, and the documents that reflect the achievements of the completed projects are the basis for handling the procedures for the delivery and use of fixed assets.
Putting settlement results and classifications into the system, on the one hand, improves information transmission, can make negotiations as a supplement to the contract, and facilitates the management of different departments to query and analyze at any time, and automatically collects payment data during the execution of the contract, providing timely support for payment decision-making;
On the other hand, it allows the system to automatically classify and calculate the cost results, simplify labor processes, standardize results, and improve efficiency; it can also use audit results as the ultimate basis for controlling payments. In addition, the negotiation text is put into the system to facilitate the supervision and management of the negotiation sequence number.